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Exhibitor Timeline

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Exhibitor Timeline

Preparation is key when you're exhibiting at a trade show. Make sure you apply for things on time to prevent disappointment. Because we like to make the entire process as smooth as possible for you, we put all the important deadlines below.

Still have questions? Call Aidan Gibbs on  +1 646 437 9078 – or email a.gibbs@closerstillmedia.com.

Application Timeline    

Friday, March 1, 2019 Exhibitor Service Kit available online
Friday, April 12, 2019 Last day to submit company profile and select product categories for the event guide
Monday, April 15, 2019 Advance shipment may begin arriving at the warehouse at 8:00 a.m.
Friday, May 3, 2019 Last day for advance shipment to arrive at the warehouse without surcharges - 4:30 p.m.
Sunday, May 12, 2019 Shipments to Navy Pier can begin at 8:00 a.m.

 

Note: Reference the Exhibitor Service Kit online (available soon) for information and deadlines about ordering carpet, electrical, internet, furniture, and other booth services. Freeman is the General Service Contractor for Chicago Vet 2019.

General Move-In

Sunday, May 12, 2019 General move-in between 10:00 a.m. and 5:00 p.m.

 

Note: Reference the Exhibitor Service Kit online (available soon) for more information and the necessary requirements.

 

Exhibitor Registration Hours

Sunday, May 12, 2019 Exhibitor registration after 2:00 p.m.
Monday, May 13, 2019 Exhibitor registration after 7:15 a.m.
Tuesday, May 14, 2019 Exhibitor registration after 7:15 a.m.
Wednesday, May 15, 2019 Exhibitor registration after 7:15 a.m.

 

Exhibit Days & Hours

Monday, May 13, 2019 8:00 a.m. – 6:00 p.m. *Exhibitor access after 7:15 a.m.
Tuesday, May 14, 2019 8:00 a.m. – 6:00 p.m. *Exhibitor access after 7:15 a.m.
Wednesday, May 15, 2019 8:00 a.m. – 6:00 p.m. *Exhibitor access after 7:15 a.m.

 

Move-Out Hours

Wednesday, May 15, 2019 Between 6:30 p.m. and 9:00 p.m.

 

All exhibitor materials must be removed from the exhibit facility by Wednesday, May 15, 2019 at 9:00 p.m. To ensure all exhibitor materials are removed from the exhibitor facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Wednesday, May 15, 2019, at 6:00 p.m.

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